Separated by a Common Language

When I lived in South Africa, I often claimed that the country's major industry was bureaucracy. As a foreigner, I had reason to feel this, since until I was granted permanent residence (not very permanent, it turned out), I had to stand for a few hours on a (BrE) queue/(AmE) line every three to six months in order to have my work permit renewed. There was one year in which I had three chest x-rays--first they lost one, and then they made me incorrect identity documents...twice. The first time, my ID book said I was born in South Africa, the second time it said I was born in Albania (see evidence right--first name covered with (BrE) toilet roll/(AmE) toilet paper in order to maintain a sense of mystery). It also said I was a South African citizen, which was never true. By the time all the corrections were processed, the second x-ray had 'expired', so I had to prove again that I was tuberculosis-free. So, if I ever come down with any cancers of the upper torso, we'll know which government to blame.

But it turns out that South Africans are mere amateurs at bureaucracy compared to Higher Education in England. My life is paperwork. Paperwork if I want to give students an extra week to write their essays. Evaluations to write up about my students' evaluations of my courses. Then evaluations of the external examiner's evaluations of my evaluation of my students. (Most American universities don't even have external examiners.) Evaluations of all the courses in the department, then evaluations of all of the degrees on which those courses are offered. My reading lists have to be written up in at least three different formats (one for the library, one for the bookshop, one for the students) before each course. And, just like in South Africa, there's always someone in some office to tell you that you've misinterpreted a question or you were supposed to fill out a CQ3 instead of a QC3, and therefore your proposal/evaluation/application won't be considered again until the next committee meeting.

But the most difficult part is that I have a big block against talking about this paperwork, because I just can't get my brain around the local terminology. My colleagues use the term pro forma for what I would call a form. This is a Latin prepositional phrase that means 'on account of form'. Using it as an adverb seems natural (It was done pro forma), as does using it as an adjective (a pro forma document). My colleagues use it as a noun, though, which I've never experienced outside the UK. The noun sense ('an official form for completion' [OED]) is not found in American dictionaries (well, at least not Merriam-Webster's or American Heritage), but is in Oxford's. It's spelt a variety of ways:

1945 Ann. Trop. Med. & Parasitol. XXXIX. 226 A senior member of the nursing staff..checked that the patient took the tablet and recorded each dose given and taken on a pro-forma. [OED]

1978 Jrnl. R. Soc. Med. LXXI. 413 Details of the illness were recorded on a proforma. [OED]

Use of a pro forma for head injuries in the accident and emergency department [Journal of Accident and Emergency Medicine, 1994]

The examples above make clear that use of this term is common in medical jargon, but I'm here to tell you that the term is alive and well in English Higher Education as well.

Now, form in this meaning is perfectly sayable in British English, so I'm not really sure what has motivated the use of pro forma as a noun. But we can note that form has another sense in BrE, relating to a division of students in a school, discussed back here.